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Your Dedicated Florida Event Planners
With over a decade in the event industry paired with a creative background in musical theatre, our mission as Florida event planners is to provide one-on-one personal service, custom design expertise, and creative direction to craft memorable experiences that are as unique as the clients we serve.
Reliability, authenticity, and kindness are the foundation of everything we do, guiding us as we fulfill our mission to create event experiences that are truly magical, meaningful, and memorable.
"I could not have asked for a more organized and creative planner, not only did she bring my vision to life but she made the entire process fun and stress-free. Marykate was a dream to work with".
- Liza, Bride
Services
Full-Service Planning Package
Our Full-Service Planner Package offers couples a full comprehensive and stress-free wedding planning experience from start to finish. This is for the couple who needs someone by their side to help plan and execute every aspect of their big day.
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Full-service planning and monthly check-ins
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Venue research, site tours, and recommendations
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Assistance with design board, theme, and entertainment concepts
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Creation of full event run of show, timeline and final floor/seating plan.
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Custom checklists, budget worksheet and other items to help keep you on track and making planning fun!
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Complete venue/vendor management starting with initial research, vendor calls, and all coordination
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Assistance managing Save the Dates, Invitations, RSVP tracking and wedding website creation
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Wedding favor research and assembly
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Assistance with other wedding events such as rehearsal dinner or farewell brunch
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Day of wedding planner on site, point of contact for all vendors
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Setup of personal items including favors, place cards, programs, signage and other items as agreed
Custom Planning Package
Needing a more customized package? This offering is perfect for those who already have some of the details in place but need help in specific areas of the planning as well as event management or day of coordination on the big day. We'll get on a call to discuss where you currently stand, lay out a timeline, and customize a package and price based on your specific needs.
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Fully customized package to fit your needs and monthly check-ins which could include the following items:
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Venue/vendor research, recommendations and price comparisons
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Assistance developing a comprehensive design board, and theme
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Creation of a detailed event budget to help stay on track with expenses
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Creation of full event run of show, timeline and final floor/seating plan
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Custom checklists, and planning guides to help keep you on track and making planning fun!
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Assistance managing Save the Dates, Invitations, RSVP tracking and wedding website creation
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Assistance with other wedding events such as rehearsal dinner or farewell brunch
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Day of wedding planner on site and to act as point of contact for all vendors
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Setup of personal items including favors, place cards, programs, signage and other items as agreed
Event Management Package
This package is perfect for those who already have their vision in place, a potential venue booked, and most of their vendors secured. Based on your needs we'll step in a few months before your event date to get an understanding of all the details, provide recommendations, take over vendor communication and finalize any last-minute logistics. We'll handle all of the coordination on the day of your event and be there to ensure flawless execution.
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Initial planning call to meet, go over details and schedule regular check-ins
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Venue and vendor recommendations, if needed
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In person walkthrough of event space
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Event setup recommendations, and creation of final floorplan and timeline
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Communication with venue and final vendors to provide timeline and act as point of contact to confirm arrival timelines, vendor meals, day of flow and any other details
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Professional day of planner on site
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Setup of personal items including favors, place cards, programs, signage and other items as agreed
Package pricing starts at $1,500
FAQ's
Where do I start?
Our logistics coordination starts as soon as you hire us, whether you’re 5 months or 2 years away from your event. We'll kick things off with a consultation call to talk about your vision, plus you’ll get access right away to our professional spreadsheets and checklists to help guide you along the way. No need to google and sort through all the noise out there, we'll provide custom items just for you!
Where are you located?
Events by Marykate is a wedding and events planner in the Greater Tampa Bay, Florida area. As Florida wedding planners we service multiple areas including Tampa, St. Petersburg, Clearwater, Odessa, Trinity as well as venues two hours outside of the Tampa Bay area.
What’s the difference between you and a venue coordinator?
This can be very confusing and something we're asked all the time! Your venue coordinator or event manager is there to help assist with details related to the actual venue you've booked. This could include items like onsite catering, and information on the tables and chairs they have available. They will not help you plan any other details of your wedding day, they don't create your timeline, they don't setup any of your personal items, and in some cases, this person isn't even onsite on your wedding day. Your planner is there to help in every aspect from the pre-planning stages all the way up to ensuring your wedding day is executed flawlessly onsite.
Ok, so what makes you different from other wedding planners?
This is one of the single most important days of your life, and we believe in creating an experience throughout your wedding planning journey. No more talking to ten different wedding vendors who all give you different advice and prices. No fear of having to wait weeks to hear back from your planner or wondering if they'll be the same person helping on your actual wedding day.
We provide one-on-one personal service, custom design expertise, and creative direction. You won't find this from other planners. We have budget, production and even crafting expertise to help you do everything from outlining a realistic budget, orchestrating that showstopper entrance moment, to making custom unique wedding favors your guests will actually use.
How often can I reach out with questions?
Yes, you can reach out via email anytime with questions! Depending on when you book, we'll have monthly check ins where we’ll meet to discuss all of the details and assess what still needs to be done. We'll assist in the final weeks to take the stress off of you, including confirming with each of your vendors and developing a comprehensive timeline for the big day.
When in the planning process should we hire you?
This could depend on a number of factors, such as when your actual wedding day is, how large of a wedding, etc. Ideally you want to book your planner as soon as possible - we always recommend the first steps in planning include confirming your venue and your planner. We find the process is so much more stress-free this way versus couples who wait until they are overwhelmed with all the details to finally hire a planner. Many couples book a year or more in advance, so the earlier the better.
What does the actual wedding day look like?
It’s time for you to take your place as the guest of honor and let us do the heavy lifting. We've worked together to ensure a flawless event day and we'll be there day of to ensure an exceptional experience from start to finish!
Event Expertise
Consultation and Vision: We begin by getting to know you as a couple, understanding your vision, preferences, and priorities for your wedding day. Through detailed consultations and brainstorming sessions, we work collaboratively to bring your dream wedding to life, ensuring every detail reflects your unique style.
Vendor Selection and Management: From venue selection and catering to florals, photography, and entertainment, we know how overwhelming the vendor search can be. We'll assist you in the search for trusted vendors who align with your vision, budget, and expectations. We'll work closely with your vendors ensuring a seamless and cohesive experience from start to finish.
Budget Management: You don't need to fret over the looming concept of how to put together a proper budget, we'll help you create and manage a realistic budget, providing guidance on cost-saving strategies, and prioritizing expenses, to ensure you stay on track financially without compromising on quality or vision.
Timeline Development and Coordination: We'll create a detailed timeline and schedule for every aspect of your wedding day, from ceremony rehearsals to vendor arrivals and reception festivities. We oversee all logistical details, ensuring everything runs smoothly and according to plan.
Creative Design Details: We can help bring your wedding vision to life, from concept development and theme selection to website, invitation and RSVP management. With our background in musical theatre and A/V, we can bring to life those special moments you've only ever dreamed of, without spending a fortune.
On-Site Management: On the day of your wedding, our team is onsite to oversee every detail, manage vendors, and ensure everything runs seamlessly. From setup to teardown, we handle all logistics, allowing you to relax, be fully present, and cherish every moment with your loved ones.
